Data Protection Statement

Introduction

This Data Protection Statement explains how Girlguiding Lancashire Border (“we”, “us”, or “our”) processes personal data in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We are committed to safeguarding the privacy and personal data of all individuals who interact with us, including members, volunteers, parents/guardians, and website users.

Who We Are

Girlguiding Lancashire Border is part of the wider Girlguiding organisation and operates as a local guiding community delivering activities, events, and opportunities for girls and young women.

For the purposes of data protection law, we act as a data controller in respect of personal data processed through our local activities and this website. In some cases, data may also be processed by the national Girlguiding organisation under its own policies and systems.

Types of Personal Data We Process

Depending on your interaction with us, we may process the following categories of personal data:

Personal Information

  • Name

  • Email address

  • Telephone number

  • Address (where provided)

Membership and Participation Data

  • Information relating to participation in guiding activities or events

  • Volunteer information and roles

  • Emergency contact details

Children’s Data

As a youth organisation, we may process personal data relating to children and young people, including:

  • Membership and participation details

  • Contact and safeguarding-related information

We take additional care to ensure that children’s data is handled appropriately and in line with safeguarding requirements.

Technical Data

  • IP address

  • Browser type and device information

  • Website usage data

How We Use Personal Data

We use personal data to:

  • Administer and manage guiding activities and events

  • Communicate with members, volunteers, and parents/guardians

  • Respond to enquiries submitted via the website

  • Support volunteer recruitment and engagement

  • Ensure safeguarding and welfare of participants

  • Improve our website and services

  • Comply with legal and regulatory obligations

Lawful Basis for Processing

We rely on the following lawful bases under UK GDPR:

  • Legitimate interests – to manage and operate our activities and website

  • Consent – where required (e.g. certain communications or cookies)

  • Contractual necessity – where processing is necessary for participation in activities

  • Legal obligation – including safeguarding and regulatory requirements

Where children’s data is processed, we take additional steps to ensure lawful and appropriate handling, including reliance on parental or guardian involvement where necessary.

Relationship with Girlguiding UK

Girlguiding Lancashire Border operates within the wider Girlguiding framework. Some personal data may be processed using national systems or in accordance with national Girlguiding policies.

For further information, users may refer to the national Girlguiding privacy notice where applicable.

Data Sharing

We do not sell personal data.

We may share personal data where necessary with:

  • The national Girlguiding organisation

  • Volunteers and leaders involved in delivering activities

  • Service providers supporting website or administrative systems

  • Authorities or regulators where required (e.g. safeguarding concerns)

All data sharing is carried out with appropriate safeguards in place.

International Data Transfers

We do not routinely transfer personal data outside the United Kingdom.

If data is transferred internationally (e.g. via service providers), we will ensure appropriate safeguards are in place in accordance with UK GDPR.

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including safeguarding, administrative, and legal requirements.

Retention periods may vary depending on the nature of the data and involvement in guiding activities.

Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • Controlled access to personal information

  • Secure handling of records

  • Safeguarding procedures aligned with organisational requirements

Your Rights

Under UK data protection law, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure of your data (where applicable)

  • Restrict or object to processing

  • Request data portability (where applicable)

  • Withdraw consent at any time (where applicable)

Requests can be made using the contact details below.

Contact Details

For questions about this Data Protection Statement or how personal data is handled, please contact:

Girlguiding Lancashire Border

You may also contact the wider Girlguiding organisation where appropriate.

Complaints

If you are not satisfied with how your personal data is handled, you have the right to lodge a complaint with:

Information Commissioner’s Office (ICO)
https://ico.org.uk/

Updates to This Statement

We may update this Data Protection Statement from time to time. Updates will be published on this page.

Last updated: 20/03/2026